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Department of Procurement and Supply through Vocational Training Unit (VTU) offers vocational programmes in procurement and supply qualifications for the existing needs of the current education system in Tanzania as regulated by VETA. The qualifications links directly to the National Technical Awards (NTA) qualifications and assessment process within a framework of VETA’s Competency Based Education and a framework of Technical and Vocational Education and Training (TVET) system, which meets the current desire of the Tanzanian tertiary education system for vocational and technical training institutions. These programmes include Certificate in Business Operations Assistant whose examinations are set and marked by VETA and other short term courses in computer studies and English proficiency courses.

2.1.1 The Vocational Certificate in Business Operations Assistant (NVA Level I – III) (Pre-entry programme)
The Department of Procurement and Supply offers The Vocational Certificate in Business Operations Assistant (formerly known as pre –entry programme). This programme last for a period of two years with four semesters. There are two intakes under this programme, the January and July intakes every year.

Overall Structure
The programmes will last for two years as indicated above. The methods of delivery shall include full time and evening practical class attendance that may include classroom teaching, lectures, assignments, action learning and study tours and concurrent field work. semester one covers NVA Level I, Semester II covers NVA level II and semesters III and IV cover NVA Level III. A total of 40 modules are covered in four semesters. Semester I 8 core subjects and 5 support subjects that is, 13 modules. Semester II 9 core subjects and 7 support subjects’ total 16 subjects. Semester III is designated for field work and 4 support subjects. Semester IV has 4 core subjects and 3 support subjects total 7 modules. Thus NVA level III year has total 11 modules plus fieldwork. A total number of hours 600, 360 core subjects and 240 support subjects. Number of periods 800, 480 for core subjects and 320 for support subjects. One period is equivalent to 45 minutes. Each semester have seventeen (17) weeks. Fifteen (15) weeks for full time class attendance and two weeks for examinations that are regulated by VETA.

ii) Specific Structure
The programme has the following structures: Core and support modules.

a) Core Modules
The following is a summary of modules that make up core competencies in the Programme of Vocational Certificate in Business Operations Assistant.

 

Sn Code Title Semester
    I II III IV Hours/ periods
1 BOAC 101 Maintaining office machines, Equipment and surroundings 30/40
2 BOAC 102 Preparing source documents 36/48
3 BOAC 103 Maintaining books of accounts 60/80
4 BOAC 104 Preparing simple financial reports 66/98
5 BOPC 105 Handling purchases 66/98
6 BOSK 106 Receiving and inspection of materials 36/38
7 BOSK 107 Identifying materials 30/40
8 BOSK 108 Issuing and dispatching materials 36/48
9 BOAC 201 Maintaining petty cash and imprests system 24/32
10 BOAC 202 Reconciliation cash book balance with bank balance 36/48
11 BOAC 203 Preparing comprehensive financial reports 48/64
12 BOAC 204 Preparing staff salaries 36/48
13 BOAC 205 Accounting for specialized entities 36/48
14 BOPC 206 Advanced handling purchases 36/48
15 BOSK 207 Storing and preserving materials 30/40
16 BOSK 208 Controlling stock 24/32
17 BOSK 209 Accounting and verifying stores 30/40
18 Field attachment 480/nil
19 BOAC 301 Performing financial analysis 90/120
20 BOAC 302 Advanced Accounting for specialized entities 108/144
21 BOPC 303 Adhering to purchasing legal requirements 90/96
22 BOSK 304 Advanced controlling stock 72/96
Total 360/480 300/400 480/640 360/480 660/880

b) Support Modules/Subjects
The following is a summary of modules that make up support subjects for competencies in the Programme of Vocational Certificate in Business Operations Assistant

SN Code Title Semester

Credit per Module

I II III IV Hours/ periods
1 CK Commercial Knowledge 48/64
2 BMS Business Mathematics and Statistics 54/72
3 EET Entrepreneurship Education and Training Skills 18/24
4 EC Business English and Communication skills (EL, BG) 6/8, 54/72
5 LS Life Skills (UP, GIR, CPS, NCR) 24/32, 15/20, 12/16, 9/12
6 CK Applying aids to trade 48/64
7 BMS Business Mathematics and Statistics (ABM) 30/40
8 BL Introduction to Business Law (ABL) 22.5/30
9 EC Business English and Communication skills (CV, VC) 27/36, 10.5/14
10 CA Computer applications 21/28
11 EET Entrepreneurship Education and Training Skills (GFI, SB, MB, GB) 22.5/30,19.5/26, 27/36, 24/32
12 LS Life Skills (SRH, GC, CG, CCT, RL) 27/36, 3/4, 6/8, 9/12, 3/4
13 EC Business English and Communication skills (CC, AWR, ASL) 15/20, 15/20/, 15/20
14 CA Computer Applications (OA, IA) 51/68, 24, 32
15 BMS Business Mathematics and Statistics (AS) 96/128
16 BL Introduction to Business Law (ICR, ALC) 72/96, 72/96
17 CK Commercial Knowledge (EBU, CC) 72/96
TOTAL 360/480 300/400 120/160 240/320  

A total of 22 core modules and 17 support subjects will be covered in two years with four semesters of 17 weeks for each. Thirty nine (39) modules shall be covered for a complete course in the Programme of Vocational Certificate in Business Operations Assistant Students shall have to complete and pass all modules including fieldwork in order to get a qualification at NVA level III.

b) Entry qualifications
Applicants for this programme shall normally possess the following qualifications with direct qualifications only.
Direct entry: The applicant shall possess Form IV Certificate of Secondary School Education Examinations with at least 1 or 2 or 3 passes (that is one D or more) for NVA Level II pass of NVA Level I; and for NVA Level III a pass of NVA Level II

c) Progression: the graduands will be eligible for joining directly an Ordinary Diploma in Procurement and Supply or Accountancy or any other business studies at NTA Level 5 and 6

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